For mechanics and workshop owners in the United Kingdom
Parts, labour, and the car being collected on Friday.
Book the parts when they arrive and the job when it leaves. Every customer balance is right without a whiteboard.
Parts on account from three factors, jobs half-paid on collection, and cars released before anybody writes the invoice.
Three messages, and the ledger they write
These are messages you could send today. Underneath each one is exactly what LedgerChat posts — the real accounts, the real directions. Every entry has two sides, and both sides balance.
Bought parts from Bestway £430
On account — the factor is owed until you pay them.
| Account | Debit | Credit |
|---|---|---|
| Purchases | £430 | |
| Bestway (supplier) | £430 |
Job for Tom £1,000
Parts and labour, invoiced against the customer.
| Account | Debit | Credit |
|---|---|---|
| Tom (customer) | £1,000 | |
| Sales | £1,000 |
Paid Bestway £430
The supplier settled, their balance back to nil.
| Account | Debit | Credit |
|---|---|---|
| Bestway (supplier) | £430 | |
| Bank | £430 |
Questions mechanics and workshop owners ask
- What if the customer pays half on collection?
- Record the part payment. The balance moves; the original job stays exactly as it was written.
- Can I keep parts and labour apart?
- Yes. They are separate accounts, so you can see which one is actually making you money.
- Does it handle what I owe the factors?
- Every supplier carries a running balance. Ask and you get the list, by name.
Your ledger is one message away.
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